Introducing LISTNBASE: Record Label Managment Platform

Listn Base is the operating system for an independent record label: roster, releases, royalties, payouts, demos, promotion, publishing, touring, merch and contracts, in one place.

It sits alongside distribution rather than replacing it. Your music still goes out through your distributor. Listn Base is where you find out what happened next — which is the part your distributor doesn't tell you.

The problem it was built for

An independent label's actual working day is not artistic. It's a spreadsheet of splits, a PDF contract someone needs to sign, a statement with four hundred lines on it, a demo from three weeks ago that nobody replied to, and an artist asking when they're getting paid.

Every one of those is answerable. None of them is answered by the tools most labels use, which are a distributor dashboard, a shared drive and a spreadsheet that one person understands.

What it actually does

It reads your statements. Upload the file your distributor sends. Listn Base parses it, matches each line to a track by ISRC and to an artist by name, applies that artist's split, and shows you the result before anything is recorded. Lines it can't match are shown rather than silently dropped.

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It knows when the money was earned, not just when it arrived. A statement dated May routinely contains activity going back to the previous November — distributors pay when the platforms pay them, months behind. Listn Base stores both dates and files earnings by when they were earned. Without that, every artist's history sits under the wrong months.

It breaks the money down. Not one number per artist. Which track, on which service, in which country.

It tells you who can't be paid, and why. Being over the payout threshold and having somewhere to send the money are different states, and the difference matters. An artist with $250 owed and no PayPal address on file isn't a payment problem, it's a five-minute email.

It gives your artists their own view. Their earnings, their statements, their documents, their payout history, their deal terms. They can update their own bio, their own photos, their own PRO details — the things only they can answer — and they can see their recoupment balance, which prevents the most awkward recurring conversation in the business.

They cannot change their own royalty rate. Obviously.

It takes demos properly. A public submission link, up to five tracks per artist, playable in the browser, with comments you can anchor to a moment in the song. Optional fingerprinting against commercial catalogues, so you know if something submitted as original isn't.

It handles the publishing side. PRO and IPI on file, MLC registration lookups, SoundExchange export for neighbouring rights, and split sheets that actually reflect who wrote what.

The thing it does that nothing else does

It tells you what's costing you money right now.

Not a report you run. Not a dashboard you interpret. A short list, on the front page, of things that are actively wrong: seven artists who can't collect their publishing, three statements you haven't posted, a release without a UPC, two demos that have been sitting unanswered for a fortnight.

Every one of those is a count of something real in your data. Nothing is predicted or inferred. And the list disappears entirely when there's nothing on it, because a panel that's always on screen stops being read.

A principle worth stating

When Listn Base doesn't know something, it says so.

Post no statements and the revenue figure on your dashboard reads "—", with "no posted data yet" underneath. It would be trivial to show a zero. A zero means we measured, and it was nothing. A dash means we don't know. Those are different claims, and a platform that blurs them is one you can't trust with the numbers that matter.

That principle runs through the product. A fingerprint check that couldn't reach the service says "could not check", never "no match". An MLC lookup that can't determine shares says "unknown", never zero.

Who it's for

Independent labels, label services companies, and artist managers running more than one act. If you have a distributor, a roster and a statement you dread opening, it was built for you.

If you're a single self-releasing artist, it's more than you need.

What it isn't

It isn't a distributor. It isn't an accountant. It isn't a substitute for a lawyer reading your contracts.

It's the layer between your distributor and your artists — the one every label currently builds out of spreadsheets, and the one that quietly loses money every time it's done by hand.